The Society shall be called, “The Kerala Society of Ophthalmic Surgeons”. (in abbreviation and generally known as “KSOS”)
Registered office of the Society shall, until otherwise determined by members, be at 22/2198 A, Near Civil Station Head Post Office, Kozhikode – 673 020, Kerala.
The Society will have activities extended in the State of Kerala.
The income and property of the Society shall be applied towards the promotion of the objectives as set forth in the Memorandum of Association.
The main objectives of the Society shall be the development and promotion of the study and practice of the Ophthalmology, to impart training and implement research and development and to do such other acts that will improve the general well being of the visually handicapped sections of the Society and to promote social contacts among the Ophthalmologists of Kerala and India at large.
The membership of the Society shall be open for any qualified Ophthalmologist who subscribes to the objectives of the society.
The Membership shall be of four classes.
Life Members : Eligibility : Any person graduates in modern medicine and with a permanent Medical Council Registration in India and Post-graduate qualification in Ophthalmology from a recognized Institute/University Board/ Foreign University by paying a one time (non-refundable) subscription of Rs. 1000/- and a admission fee of Rs. 50/- will be eligible for Life Membership. Once the General Body ratifies their membership they will be issued a membership certificate and a photo identify card with Society’s life membership number. This number has to be mentioned in all correspondence with the society and the photo identify card has to be produced when asked for it.
Associate Members : Eligibility : Post-graduate students/residents/fellows in Ophthalmology who are not qualified and who pay a sum of Rs. 750 or more by way of donation to the Society will be made an associate member and will be permitted to take part in the scientific and social activities of the society and will receive the official publication of the society. Life membership will be conferred on them on production of the qualification certificates and on a further payment of Rs. 250.00
Honorary Members : Any person/persons who has rendered outstanding service to Ophthalmology in general, and to Indian Ophthalmology in particular shall be eligible to this membership provided his name is unanimously recommended by the Executive Committee and passed by a two-third majority at a meeting of the general body. He shall be entitled to participate in all the activities of the Society but cannot be elected to executive committee or hold any office bearers post.
Visitors : any member of the Medical profession may attend a meeting of the Society on being introduced by a member of the Society with the consent of the President.Membership will become effective only after the approval of the General Body. Any new member whose application is under consideration may attend and take part in the deliberation of a conference of the society, held prior to his membership being ratified with the consent of the President of the Society, held prior to his membership being ratified with the consent of the president of the society, but will not have the right of voting as a member till his membership is ratified.
All application for admission shall be disposed of by the executive of the society. No person can claim membership as a matter of right. It shall be competent to the executive committee to refuse admission to any person without assigning any reason. The executive committee shall be able to raise, lower or waive these membership fees for any individual, organisation or group at its discretion, subject to the approval of the General Body.
Membership of the Society will cease
The affairs of the Society shall be managed by an Executive Committee consisting of office bearers and executive committee members. The total number of executive committee members including office bearers shall be not less than 15 and not more than 31.
The total number of executive members (other than office bearers) shall not be less than 10 (ten). They should be life members of the society residing and practicing in Kerala State who fulfill the eligibility criteria of KSOS office bearers post which will be mentioned later (Article IX).
One member each shall be nominated by the District ophthalmic societies /clubs affiliated to KSOS. If the number of such nominated members is less than 10, then the remaining shall be filled by election from the general body. AIOS Managing Committee Members (nominated by KSOS to AIOS) will be special invitees to the KSOS Executive Committee.
One second Vice-president shall be elected by the General Body every year at the annual conference. He will hold office up to the next annual conference and then becomes the first Vice-president (President elect) for the next year and become President in the succeeding year. The second Vice-president will become the President if by any reason the first Vice-president is unable to take over as the President.
The other office bearers mentioned above (Article VIII) shall be elected at the General Body Meeting of the Annual Conference, for a period of two years. All are eligible for re-election for one more term only in the same post.
Credit points grading system (credit rating system)
by publishing article
The aim of this credit points grading system is to encourage the members who are desirous to become the office bearers of the Society to attend conferences/workshops/CME’s and to publish articles in journals. They shall be periodically forward proof of attending CME conference/workshop (attendance certificates) and Photostat copies of published articles in the journals.
Executive Committee Members: Any member of three years good standing in the society, residing in Kerala and who have obtained 80 credit. Points in the preceding two years are eligible for the post of Executive Committee Members.
Editor Journal, Editor Website and Joint Secretary : Any members of five years good standing in the society, residing in Kerala and who have obtained a minimum of 100 credit points (credit points grading system mentioned above) in the preceding two years are eligible for the post of Editor Journal, Editor Website and Joint Secretary.
Hon. Secretary, Treasurer and Scientific Committee Chairman : Any member of ten years good standing in the society, residing in Kerala and who have obtained a minimum of 100 credit points (credit points grading system mentioned above) in the preceding two years and should have been a member of the Executive Committee or any other bearers post at least one term (two years) are eligible for the post of Hon. Secretary, Treasurer and Scientific Committee Chairman.
Vice-President : Any member of ten years good standing in the society, residing in Kerala and should have been a member of the Executive Committee at least one term (two years) and held one of the senior office-bears post (Hon. Secretary, Treasurer, Editor Journal, Scientific Committee Chairman) at least one term are eligible for the post of Vice-president.
The first Vice-president of the previous year will become President from the commencement of the next conference. If the Ist Vice-president is unable to take charge as President, 2nd Vice-president will take charge as President.
In the event of the vacancy occurring amongst the office-bearers, viz, the President, Vice-presidents, Hon. Secretary, Hon. Treasurer and the other committee members of the Executive Committee shall elect the office bearer or office-bearers in the vacancy or other vacancies of the memberships and persons so elected shall hold office for the period for which his predecessor would have functioned. (Vacancies so filled shall not exceed three during the year).
Office-bearers shall ceases to hold office:
Any office-bearers or Executive Committee member who fails to attend 50 percent Executive committee meeting in a term without valid reasons will be disqualified for contesting for any office-bearers post of the society for the next six years.
The members of the Executive Committee shall meet at least twice a year, one preferably just before the holding of the annual conference. More than ½ of the total number shall form a quorum.
The Ho. Gen. Secretary shall circulate the agenda for the meeting at least a month before the holding of the meeting.
The president when shall preside at the meeting of the Executive Committee and General Body. In his absence Ist Vice-president shall officiate for him. In the absence of president and Ist Vice-president, 2nd Vice-president shall officiate for president. In the absence of president, Ist Vice-president and 2nd Vice-president, the meeting may elect its own Chairman and for the purpose of the meeting he shall have all the powers of the president.
The President or Chairman in the event of a tie will have a casting vote.
The voting may be by secret ballot.
Whenever it is found inconvenient to call a meeting of the Executive Committee and whenever the Hon. Secretary deem it desirable that the opinion of the Executive Committee be obtained, they shall do so by post and act in accordance with view of the majority.
The General Body shall meet at least once a year along with the annual conference. The quorum shall be one-third of the membership or sixty members whichever is less. In the event of the quorum not being met, the meeting may be adjourned and recalled after half an hour. Extra ordinary general body may be called by the president as and when required.
The society may publish or get published a journal called “Kerala Journal Ophthalmology” (KJO) under the direction of Editor Journal Elected by the General Body.
The Editor shall form an Educational Board consisting of the Editor Journal, Scientific committee chairman and members nominated by the Editor Journal with the approval of the Executive Committee. The President and Gen. Secretary KSOS will be Ex-officio members.
The Editorial Board shall form a separate byelaw for the conduct and publications of the journal with the approval of the Executive Committee.
Journal fund : The journal fund shall consist of : A contribution from KSOS, to be decided by the Society periodically, advertisement tariff collected from various sources, donations from well wishers or members of the society.
Audited account certified by an Auditor shall be submitted to the Treasurer Gen. Secretary and General body meeting.
He shall regulate the proceedings of the Society and the Executive Committee. He shall enforce the observance of the rules and regulations. He shall sign the minutes of the General Body and the Executive Committee.
Throughout the year he will act in the capacity of the President of the Society for whatever action the Society may have to take previous to the next meeting of the General Body.
The Hon. Secretary shall manage all correspondence and shall keep the minutes of the Society and Committee meetings which will be read and confirmed at the following meetings respectively. He shall have charge of the office and keep a register of all papers communicated to him. He shall be responsible to the Society. All records shall be open to inspection by any member of the Executive Committee.
All documents, conveyance contracts shall be made jointly b the Hon. Gen. Secretary, the President and the Hon - Treasurer.
The property of the Society shall be under the control of the Hon. Gen. Secretary.
The Hon. General Secretary shall perform the usual functions of his office and shall be responsible to the society for carrying out the resolutions of the Society.
The Hon. General Secretary may incur an extra – ordinary expenditure of not more than Rs. 5000/- without the previous sanction of the Executive Committee except as provided in the budget.
The Hon. Secretary shall keep a record of the proceedings of the Executive Committee and all accounts shall be open to inspection by any member of the Executive Committee. The minutes of the committee will be read and confirmed at the subsequent of the committee.
The secretary shall be responsible for maintaining the credit points of each member and shall present it at the time of election of office bearers and executive committee at the general body should the need arise. He shall verify the nominations to the executive committee forwarded by the affiliated Ophthalmological society / clubs pertaining to the credit points earned by the nominated person.
The Hon. Treasurer shall receive money due to the Society and shall make all payments in accordance with any rules farmed by the Executive Committee, and shall keep an accurate account of all such transactions and every receipt given shall be signed by him. He will prepare a statement regarding the financial position of the Society which will be audited by certified auditors and present the same at the annual meeting of the General Body for adoption.
The Hon. Treasurer shall prepare an annual budget of the Society and place it before the Executive Committee and then before the General Body for final sanction.
The accounts shall be operated by Hon. Secretary and Hon. Treasurer.
The Scientific Committee Chairman along with a President, Secretary, Treasurer/Editor Journal shall inspect the venue of the Annual Conference at least six months before the conference and certify the criteria to hold the Annual conference like (a) the venue should have at least two halls (preferably air conditioned), one should accommodate at least 500 delegates and the other at least 250 delegates (b) facility to conduct trade exhibition (c) adequate catering facilities (d) good audio visual arrangement (e) accessibility and arrangement for accommodation of delegates.
The Scientific committee chairman KSOS along with the president and Hon. Secretary in consultation with Executive Committee KSOS shall select the recipient for the oration awards instituted by the KSOS.
The scientific programme of the KSOS shall be decided by the Scientific Committee Chairman of KSOS and scientific Committee of the local organizing committee.
The chairman scientific committee, KSOS in consultation with the scientific committee shall select the free papers and video films for award sessions.
The judges for the various awards shall be decided by the Scientific Committee Chairman in consultation with the President and Gen. Secretary of KSOS at least 15 days before the conference.
Judges : Eligibility Three senior members of ten years god standing with academic background can be selected as judges. One judge may preferably be an invited faculty.
While giving marks for the award sessions, the following criteria can be observed by the judges :
40 marks allotted for the text of the paper
60 marks for presentation and its quality
Those who present papers should be given certificates at the conference itself.
Attendance certificate should be given to delegates who attended the conference.
The executive Committee shall have power to deal the money of the Society and to borrow such sums of money as it may resolve as tending to benefit the Society.
Such money and properties of the Society that are not utilized for the objects of the Society may be deposited in a bank of choice by the Executive Committee may in its sole discretion.
The Executive Committee shall have poser to purchase, construct or acquire on lease or in exchange or on hire by gift or otherwise any real or personal property and any rights or privileges necessary or convenient for the purpose of the Society and to improve, develop, manage, sell, mortgage, dispose of turn to account or otherwise deal with all or any part of the property of the Society, not vested in the Trust.
The Executive Committee may constitute as may Committees as it deems fit for furtherance of the objects of the Society. These Committees may form byelaws of their own for their functioning with the approval of the Executive Committee
Ordinarily the resolutions of the Executive Committee shall be subject to ratification by the General Body.
The Funds of the Society shall consist of:
The accounts of the Society shall be kept under four separate heads :
Award funds will be in connection with such donations as may be received from time to time deposited with the Society as trustees for the encouragement and improvement for the standard of ophthalmic science in Kerala as award funds.
Oration award : Rs. 1,00,000/- || Other awards : Rs. 50,000/-
Various awards/oration All Awards should be given only once to one person
Dr. K.C. Sankara Menon award : for the best paper presented at the Annual Conference by a KSO member from Kerala for the work done in Kerala State. Rs. 10,000/- as fixed deposit and SB account.
Prof. Dr. P. Shiva Reddy award : for the best paper presented at the Annual Conference by any registered delegate of the conference. Rs. 10,000/- as fixed deposit and SB account.
Prof. Dr. K.S. Subramaniam award : for the best paper presented at the Annual conference by a Post-graduate student studying in Kerala. (A merit certificate and cash – As decided by executive committee) Rs. 65,000/- as fixed deposit and SB account.
Dr. C.E. Oomen Memorial oration medal : presented to honorary, distinguished, senior ophthalmologist Rs. 50,000/- as fixed deposit and SB account
Dr. Alexander Memorial oration medal : presented to honorary, distinguished, senior ophthalmologist Rs. 50,000/- as fixed deposit and SB account
Dr. S. Tony Fernandez award : for the best video film presented at the Annual conference for work done in Kerala-by a member of KSOS. Rs. 50,000/- as fixed deposit and SB account
A separate account should be maintained for the journal.
No paper shall be accepted if it has been published elsewhere. The paper shall be the sole property of the Society. The printing of the KJO shall be done at a place decided by the Editor in consultation with the President ExecutiveCommittee.
The cost illustrations shall be borne by the Society as far as in the opinion of the Editorial committee is consistent with the state of its funds.
Five copies of paper will be sent to the authors. If more than five copies are required the actual extra cost for printing will be charged.
The Hon. General Secretary will arrange to hold an Annual Conference of its members once every year unless they cannot do so far unavoidable circumstances. The quorum for the General Body Meeting shall be more than half of the regular members of the Society or a minimum of sixty members, whichever is smaller.
The venue of every Annual Meeting is fixed by the General Body of the previous year on recommendation of Executive Committee.
General Body of the Annual Conference will entrust the willing members to form an Ad-hoc Committee to go ahead with the Annual Conference on behalf of Kerala State Ophthalmological Society next year. They should form an organising committee with a Chairman and Secretary with the Office-bearers and must be intimated to the President/Gen . Sec. KSOS. This is the duty of the electing Organising Secretary.
The General Body will recommended the following:
Scientific Committee which consist of the following persons
This committee will look the following:
Subject for the symposium
Will scrutinise all the papers submitted for their originality, subject and presentation. A member who wants to present his paper for the conference should sent three numbers of typewritten copies to the Chairperson of the Scientific Committee, sixty days before the data of the Conference.
The Committee will arrange all the scientific programs of the Conference.
The Scientific Committee Chairman, KSOS along with President and Gen. Secretary in consultation with the executive Committee KSOS will select a suitable person from our fraternity who has helped in furthering of our knowledge in Ophthalmology and contributed his mite to the Society. He can choose the subject for oration. There are two Oration Awards alternating each year. They are Alexander Memorial Oration Award and Dr. Oommen Memorial Oration Award. The nominee will get a brass plate engraved with K S O S emblem and the name of award and nominee with a citation. He will get full traveling allowance and accommodation. The nature and periodicity or theses awards are subject to the scrutiny of the Executive Committee from time to time.
The Scientific Committee will arrange the Scientific exhibit in the Conference.
The programme of the Conference is to be conducted by the Annual Conference Chairman in consultation with State President and Hon. General Secretary.
Organising Secretary and Treasurer of the Annual Conference should submit an audited accounts of the Annual Conference to the Hon. General Secretary/ Treasurer and Executive Committee within six months after the Conference.
Fifty percentage of the profit or Rs.50,000/- whichever is higher should be given to the parent body. Out of this amount, 60 percent will be transferred to the journal fund.
The scientific committee chairman in consultation with the President and Hon. General Secretary will appoint suitable members as judges for the following awards. He should intimate the same to the select persons well in advance.
Workshops for furthering knowledge can be conducted by the affiliated Ophthalmic clubs or institutions willing to conduct such CME’s after consultation with the executive head of the Society (Gen. Secretary). K S O S will give financial help of Rs. 15,000/- per year for the workshop/CME’s conducted under the aegis of KSOS. The above mentioned amount may be changed by the executive committee from time to time. The allotted amount will be divided equally among the local organisers at the end of every KSOS year.
Article XXI -- Constitution of AWARDS for the Annual Conference. The Executive Committee will decide whether to receive a donation for an Award for the Annual Conference. Any member of good standing of our Society or any ophthalmic clubs/society can donate money and request the Hon. General Secretary to constitute an award in the name of an eye specialist. The type of Award will depend on the money donated, or Rs. 50,000/- Awards can be given every year for the best paper presented. For Rupees One Lakh an Oration Award can be arranged on alternate years. The Hon. Treasurer will receive the money as a fixed deposit and the interest accrued there off only utilised for the Award.
The Executive Committee shall have power to recommend to the General Body any change in the rules of the Society provided they give at least 21 clear days notice to the members of the Society before calling the General Body Meeting.
Any member desirous of proposing any change in rules of the Society shall forward such a proposal to the Hon. General Secretary in writing. The Secretary shall include this proposal in the agenda for the next executive committee meeting for discussion and for further action.
No alternation or addition to the existing rules shall be made without the sanction at least – 3/5 majority of the members of the General Body present or voting by proxy.
The General Body of the society shall consist of all life members.
The General Body shall be the final authority in all matters of the society. The ownership of all the properties of the Society is vested with the General Body.
It shall meet once every year in the month of November or as decided by the General Body. The General Secretary shall convene the meeting by giving 21 days clear notice. Extraordinary general body meeting can be convened by the executive committee at shorter notice.
The quorum shall be one-third of the membership or sixty members whichever is less. In the event of quorum not being met, the meeting may be adjourned and recalled after half an hour.
The General Body shall consider and approve the reports of the General Secretary, Treasure, Editor of the Journal and the Chairman of the Scientific Committee.
It shall approve any membership applications for the Society.
It shall elect the office bearers of the executive committee.
Decide a suitable venue for the Annual Conferences of the coming year - a local ophthalmic body or a group of KSOS members who is regular in attending the State Conference. Form a Scientific Committee for Kerala State Ophthalmological Society.
Scrutinise and ratify the decisions of the executive committee as necessary.
It shall be in accordance with Section 13 & 14 of society Registration Act 1860
If upon the dissolution of the Society there shall remain after the satisfaction of all its debts and liabilities and property whatsoever, the same shall not be paid to or distributed among the members of the Society or a ny of them but shall be given or transferred to Associations, Institution or Institutions having objects of this Society or to the Government of Kerala to be determined by the votes of not less than three-fourths of the members, present personally or by proxy in meeting at or before the time of the dissolution or in default thereof by any High Court of Judicature in its Ordinary Original Jurisdiction of the province in which the registered office of the Society may be situated at that time.
Note : Society means The Kerala Society of Ophthalmic Surgeons General body means the General Body of the Kerala Society of Ophthalmic Surgeons.