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Abstract Submission Guidelines – Drishti 2024

Instruction Course Submission

Specialties

Instruction courses are accepted in any one of the following specialties.

  • Cataract
  • Cornea
  • Glaucoma
  • Lacrimal
  • Neuro Ophthalmology
  • Optics / Refraction / Contact Lens
  • Orbit & Oculoplasty
  • Paediatric Ophthalmology
  • Refractive Surgery
  • Trauma
  • Uvea
  • Vitreo Retinal Diseases
  • Miscellaneous

General Guidelines

  • Instruction courses dealing with clinical sciences should present current, but reasonably established information.
  • Highly controversial or unproven concepts may be more appropriately presented as papers or E- Posters.
  • Courses with formats utilizing innovative teaching styles are particularly encouraged.
  • Interactive dialogues and panel discussions are educational methods that stimulate additional interest and promote learning.

Duration

  • The total duration of session is 55 minutes.
  • There will be a 5-minutes change over time between sessions.
  • The chief instructors must ensure that the session finishes exactly on time & does not spill over to the changeover time. Number of speakers in an instruction course
  • An instruction course shall have one chief instructor and up to a maximum of additional 5 co-instructors
  • A chief instructor or a co-instructor can speak on more than one topic.
  • A Chief instructor MUST be a ratified member of KSOS.
  • As a Chief instructor, a ratified member can submit ONE INSTRUCTION COURSE ONLY.
  • A co-instructor can provide consent for three ICs only, INCLUDING his / her own IC.

Guest Faculty

  • Chief instructor can include guest faculty from outside state or other specialties who need not be KSOS members.
  • All Speakers must physically attend the conference and make podium presentation.
  • Travel, Accommodation and Registration for guest faculty has to be taken care of entirely by the chief instructor.
  • Abstracts shall be accepted online only. No abstracts shall be accepted as an email, fax, hard copies etc.,
  • Non-ophthalmic co-instructors can be included (if relevant to IC’s) & they may be non-members of KSOS. If you want to include non-ophthalmic co-instructors, please write to ksoshelpdesk@gmail.com with name of the co-instructor, his/her address, valid email id , mobile number and the topic.

Abstract Structure

Course Title The title of the course SHOULD NOT exceed 100 characters (including spaces). Course Outline (Synopsis) Instruction course synopsis SHOULD NOT exceed 1000 characters (including spaces). Details of the Program: Fill co-instructors names, topics and time allotted for each topic. These details SHOULD NOT to be mentioned in the Synopsis of the course. The topics SHOULD NOT exceed 100 characters (including spaces) Chief Instructor’s resume (600 characters only) Ensure the Chief Instructor’s resume, not exceeding 600 characters (including spaces), is prepared with care and is complete. Ensure that the name of Institution of the Instructors, place of work or positions held in AIOS or state bodies are not revealed. The resume should be so written as to not to reveal the identity of the chief instructor or of the Institution – These, if mentioned, may lead to Non-Consideration / Rejection of the Course.

  • Chief instructor can include guest faculty from outside state or other specialties who need not be KSOS members.
  • Travel , Accommodation and registration for guest faculty has to be taken care of entirely by the chief instructor.
  • It is the duty of chief instructor to get the consent from Co instructors and guest faculty and make sure the co instructors have only consented for total of 2 other IC.
  • Not more than 2 co-instructors can be taken from the same institution for an instruction course. A maximum of 3 instructors can be allowed , including the chief instructor, from the same institution.
  • It is the discretion of the co-instructor to choose the courses he/she wants to participate and each person can participate in maximum of 3 IC including his own.
  • If the co-instructor does not consent or reject the course, it is the duty of the chief instructor to find an alternate co-instructor for the topic and ensure that the alternate co-instructor consents for the course.
  • The chief-instructor is responsible to find an alternate co-instructor WITHIN 7 DAYS from the date of announcement of selected instruction course if the chosen co-instructor withdraws from the instruction course.
  • It is advised that the co-instructor informs the chief instructor his/her inability to participate in the instruction course.
  • Chief instructor should ensure that in the course have not more than 3 instructors including the chief instructor from the same institution.
  • Despite the above measures, if the chief instructor does not find a co-instructor who consented, the scientific committee, at its discretion can remove the topic and replace it with an alternate topic and speaker.
  • Limited number of panel discussions will be accepted.
  • Instruction courses will be accepted based on the merit, freshness of concepts and benefit for attendees of conference.
  • The scientific committee chairman might make some changes in the IC whenever required especially regarding guest faculty so that they can be utilized in multiple sessions
  • Decision of KSOS scientific committee will be final.
  • The scientific committee chairman has the full right to record and use the instruction course for KSOS for academic activities.

Free Paper Submission

Free Paper Submission – Even if you don’t receive an acknowledgement mail, you can login again and check the abstracts you have submitted and can verify that it is there. Presence of multiple submissions with same title will lead to arbitrary deletion of all except one of them by the system and no further complaints will be entertained on that matter. The full text of selected paper is the property of KSOS and the editor of KSOS has the right to publish the paper in KJO. Each KSOS member can submit a total of 4 abstracts (as presenting author). A free paper can have one presenting author and up to 3 co-authors.

Dr. K.C. Sankara Menon Award Session : Presentations in this session can be done only by a registered member of the KSOS, for work done in Kerala. KSOS member can submit only one abstract.

Padma Bhushan Dr. P. Siva Reddy Award Session : Any registered delegate at the Annual Conference can present his/her work in this session. KSOS member or Non member can submit.

Padma Sri Dr. S. Tony Fernandez Award Session : Video presentation by a registered member of KSOS for work done in Kerala. Each KSOS member can submit total 4 videos. A video can have one presenting author and up to 3 co-authors.

Prof. Dr. K.S. Subramaniam Award Session : Presentations in this session can be done only by a Post graduate student in Ophthalmology (MS, DO or DNB) studying in Kerala. A letter to this effect from the Head of Department must be attached along with this form. The Presenting author must also be a registered Member or Associate Member of KSOS.

Dr Noel Moniz Memorial Anterior Segment Free Paper Session : All presenters in this session should be registered members of the KSOS and the work should be in the state of Kerala. The sub specialties included in this session are Cornea, Anterior Uvea, Lens and Ocular Adnexa.

COC-RETNET Posterior Segment Free Paper Session : All presenters in this session should be registered members of the KSOS and the work should be in the state of Kerala. The sub specialties included in this session are Retina, vitreous, Glaucoma, posterior uvea and Optic nerve.

Dr. KGR Nair Memorial Award : Abstracts are invited for free papers in any subspecialties of Ophthalmology. Any registered KSOS/AIOS member is eligible to contest in this session, irrespective of whether he/she have won any award in the past. In case of any ambiguity regarding sub specialties in the above two sessions, the decision of the scientific committee shall be final and binding.

Dr. S. Mohandas Award Session : All presenters in this session should be registered members of the KSOS and the work should be in the state of Kerala in the subspeciality of Glaucoma.

TACO Poster session 

  1. Poster can be presented only by registered members or Associate members of the KSOS, and the work should have been done in Kerala.
  2. The Chief Author shall be the Presenting Author in all cases. Under exceptional circumstances, one of the co-authors may present the paper after obtaining prior permission from the Scientific Committee Chairman. In such situations, the paper will not be considered for the Award.
  3. A Single person can be Chief Author only for a maximum of two papers in a particular session, and not more than four papers in all the award sessions put together (including Posters). Any individual who has won a particular award will not be eligible for that award again.
  4. If a paper is accepted, but not presented without valid reason, another person’s chance is being denied and this will invite strict penalty which may include debarring. The final decision in each such case will be taken by the Executive Committee of KSOS.
  5. The study should have been done by the Chief author and Coauthors and should not have been published in any peer reviewed journal before. Once accepted the author will have to provide the hard copy and soft copy of the full text when asked following which they will become the property of KSOS and will be made available to the Journal Editor if needed for publication in the KJO.

Guidelines for preparation of free paper full text

  1. The full text should be sent to the Chairman Scientific Committee before 31 Aug 2024 in Word format through email ksoshelpdesk@gmail.com
  2. The first page of the full text should quote the Title of your Paper, Abstract Code Number, your KSOS Membership Number, names of the Co-authors in the order of appearance and your official address for communication.
  3. Ideally the full text should contain the following sub headings: Abstract, Aim of Study, Material and Methods, Results, Discussion, Conclusion and References.
  4. The full text should be in Microsoft Word format in size 12 font with single spacing on A-4 size.
  5. The full text should not exceed 3000 words. A total of 8 figures/tables can be included along with the text at the appropriate place. Only a maximum of 20 references are permitted. Figures and Tables should have proper captions and numbering. The entire text (inclusive of tables, graphs, and references) should not exceed 8 pages.
  6. The submitted full text will become the property of the Kerala Society of Ophthalmic Surgeons and the Society will have the rights to use it including publishing it in the KJO
  7. You should be a registered delegate for Drishti 2024.

Guidelines for TACO POSTER session

  1. All the posters are displayed as physical posters.
  2. A Single person can submit total 4 posters. A poster can have one chief / presenting author and up to 3 co-authors.
  3. You will have to submit a PDF of the final poster by e -mail to the scientific committee chairman, ksoshelpdesk@gmail.com 
  4. PDF file should be of high quality.
  5. The poster size will be 36 Inches horizontally and 48 Inches vertically in the portrait format.
  6. You can mail the poster in PDF format to, ksoshelpdesk@gmail.com
  7. Last date for submission of poster PDF by mail is 15 Sep 2024
  8. If the Scientific Committee does not receive the poster PDF file by this date, it will not be included in the final programme.
  9. You should be a registered delegate for Drishti 2024 for displaying the poster during the conference and for considering for TACO Poster award
  10. Please note TACO Award will be given to KSOS members only and work should be done inside Kerala. All other posters will get a participation certificate only.
  11. The Chief Author/Presenting Author should be present beside the poster at a specific time decided by the scientific committee chairman for interaction with the delegates and also with the judges.

Padma Shri Dr. S. Tony Fernandez Award Session for the best Video – Guidelines

  1. The final edited video should be sent by www.dropbox.com / www.wetransfer.com / www.drive.google.com to the Chairman, Scientific Committee, KSOS ksoshelpdesk@gmail.com before 10 August 2024.  Ensure that you share the file to ksoshelpdesk@gmail.com mentioning your VT number and title of the video. Videos received after this date will not be reviewed.
  2. The Video must be in MPEG4 format 720 or 1080p.
  3. All the submitted Videos will be reviewed by an expert panel and will be screened for the Padma Shri Dr. S. Tony Fernandez Video Award Session. Videos will be judged according to educational value, originality and expert use of medium.
  4. The maximum duration of the video film should not exceed 8 minutes. The presentation should include a 30–45 second introduction during which all authors are credited and any financial interest is acknowledged. Use of copyrighted music or material is forbidden without written authorization.
  5. The videos which are selected for screening at the Padma Shri Dr. S. Tony Fernandez Award Session will become the property of the KSOS.
  6. Video award will be given to KSOS members who are registered delegate for Drishti 2024 and the work should be done in Kerala.
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